Terms and Conditions
Updated August 18, 2022
PUBLISHING RIGHTS
The Client acknowledges he/she has obtained all rights and permissions to publish materials to be used in the project and shall be solely responsible for the materials and the validity of copyrights, trademarks and ownership claimed by the Client. The Client agrees to indemnify, hold harmless and defend Kingdom Covers, and it’s parent company Alice Arlene Ltd Co and its employees from any and all libel and copyright and permission infringement action resulting from materials Client provides. The book material the Client provides must not be a public domain work (unless Client is the original author).
RESPONSIBILITY OF THE CLIENT
The Client agrees to review Kingdom Covers’s work, provide feedback and sign-off on approval in a timely manner. Kingdom Covers will not be responsible for any delays as a result of the Client’s lack of timeliness.
It is agreed that Kingdom Covers is not responsible or held liable for any errors contained in the final product after the final product has been approved by the Client via the Proofs process, committed to print or posted in view of the public. Kingdom Covers will not be held responsible for any changes or amendments after approval. It is the sole responsibility of the Client to notify Kingdom Covers of any such errors during the revision cycle and before the final files have been generated. Kingdom Covers can’t be liable to you or any third party for damages, including lost profits, lost savings or other incidental, consequential or special damages arising out of any errors approved by the Client.
CONFIDENTIALITY
All Client information and materials are considered confidential and only for use by Kingdom Covers to provide a quote or complete a project. Client information and project materials will not be given out or shared with any third party, unless otherwise requested by the Client.
COVER DESIGN SERVICES
Kingdom Covers’s fee for design of a book cover includes the following:
• A complete paperback book cover design and layout of the front, back, and spine set to Client’s printer specifications. Client must supply or direct Kingdom Covers to printer’s template with specifications or provide written specs.
• A high-resolution, print-ready PDF of the cover to send to Client’s printer.
• Mock-up images of the book cover suitable for promotional use.
Kingdom Covers’s fee for design of an e-book cover includes the following:
• A jpeg file formatted for use as an e-book cover.
• Mock-up images of the book cover suitable for promotional use.
Kingdom Covers’s fee for interior design or formatting of an e-book includes the following:
• A validated ePub file ready to upload.
Kingdom Covers’s fee for interior design or formatting of a print book includes the following:
• A print-ready PDF file ready to upload.
All files to be delivered electronically via email or other file delivery system.
The book cover design service does not include original artwork or illustrations, copywriting, or text editing services, or anything else not specified in the included lists above.
Kingdom Covers often relies on stock photography, so there is a chance that another author or designer will use the same image and thus Kingdom Covers can not be held liable in such a circumstance.
OWNERSHIP RIGHTS
Upon receipt of full payment, Kingdom Covers grants the Client exclusive license to use the final cover design artwork (PDF, JPEG or other publishing-ready format) for his/her book and/or e-book cover and associated promotional materials except where prohibited by stock image licensing. Promotional items may not include mugs, t-shirts, and the like, and the image may not be the only information on the postcard, business card, bookmark, etc. Please contact us for an extended license if you desire to use your images on merchandise.
Clients are granted a royalty free exclusive license for logos and branding packages and may use these images for commercial purposes. Kingdom Covers must be contacted to make any alterations to the logo itself.
For add-on designs or other custom designs that are not logos or book covers: The client is issued an exclusive license to use the final files for the stated purpose only.
The Client understands that he/she has no right to alter the final design in any way except to change size for printing or digital display. If the Client desires any alterations, he/she will consult Kingdom Covers. The Client understands that additional payments may be required to make these alterations.
The Client understands that he/she may not use any designs created by Kingdom Covers, in whole, part, or as part of a derivative work to create or sell non-fungible tokens (NFTs) of any kind.
The Client agrees to abide by the terms of any license agreement for any images purchased by Kingdom Covers through a third-party image provider for use in Client’s book cover design. The cost of cover design includes the license to use these images and may be limited to a print run of some number of units as set by the stock image company. For books with a print run over that number of units, additional licensing fees may apply. Additional licensing fees also apply for use of images on merchandise wether sold or given away. Images used for the Client’s cover are royalty-free; however, the photographer owns the copyright to those photographs and they cannot be distributed in any manner other than in the book cover design.
Kingdom Covers retains the right to use the Client’s final book cover design, name, and book title in Kingdom Covers’s portfolio and to market and promote our services. Kingdom Covers retains copyright and ownership of all design and draft materials.
If the Client supplies Kingdom Covers with materials subject to intellectual property rights by a third-party, the Client will secure the appropriate rights to use the materials before directing Kingdom Covers to incorporate them into his/her project. Should any intellectual property dispute arise involving materials the Client provides, the Client assumes full legal and financial responsibility.
Kingdom Covers will provide a copy of the finalized files and the Client should store them safely as we are not required to keep them. Kingdom Covers will not provide any native source files that we used in making the finalized files. Finalized files consist of ready-to-use artwork and files.
ATTRIBUTION
Kingdom Covers requires cover design credit appear in Client’s book (either on the back cover or on the copyright page) as such: “Cover design/interior formatting by KingdomCovers.com.”
Client RESPONSIBILITIES
Client is fully responsible for proofing the files provided by Kingdom Covers. It is strongly suggested that Client requests a proof from the printer before publishing or ordering any copies of the book. At no time will Kingdom Covers be held financially or legally responsible for any problems, costs, fees, or expenses incurred by Client as a result of using the files.
LIABILITY
Kingdom Covers is not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to our services. Kingdom Covers is not responsible for any claim, loss, or injury based on errors or any other inaccuracies appearing on our site or in our Clients’ written documents, including without limitation as a result of any breach of the terms and conditions of this agreement.
PAYMENT
The Client agrees to pay an initial deposit of half the total cost before work will begin on the project. The remaining balance is due upon approval of final designs. Kingdom Covers will not release finished files to the Client or other parties until final payment has been received. The final payment is also final approval of the project, and this contract will be considered fulfilled and thus, terminated. Kingdom Covers retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.
All sales are final. Kingdom Covers does not provide refunds for any product or service we provide. This includes deposits and fees.
CANCELLATION POLICY
The Client or Kingdom Covers may cancel this agreement at any time by providing written notice to the other party. If either the Client or Kingdom Covers cancels a project before work has started, neither the Client nor Kingdom Covers is under further obligation to the other, and this contract will be considered cancelled. Any funds collected will be returned less a $100 booking fee.
If the Client should stop or cancel a book cover design job once it has started, the Client agrees to forfeit 50% of the project total sum. This is to cover resources and time taken during the project up to the point of cancellation. The Client will have no rights to any mockups sent to the Client and agrees to destroy and/or permanently delete them. The Client will also have no rights to use or adapt the design.
COMPLETE AGREEMENT
This agreement is the entire agreement of all parties. No additional promises or conditions, written or oral, apply to this agreement that are not included herein. This agreement is not transferrable to any other party.
MODIFICATION OF AGREEMENT
Modification of any provisions of this agreement is not valid and enforceable unless confirmed in writing and signed by all parties either in hardcopy or by e‐signature.
SEVERABILITY
The finding of any provision of this agreement to be invalid or unenforceable does not render the remaining provisions invalid or unenforceable.
By purchasing custom artwork and design work from Kingdom Covers, you agree to the above terms & affirm that you have read and understood them fully.